Create Account

Step 2 of 3

Provide Account Information

Purpose of Step

The purpose of this step is to identify the attributes for the new account.

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Actions for this Step

1.    Enter each of the following required attributes for the account:

·        Account Description A 30 character alpa or numeric narrative of the account.

o      Each Account Description is from 1 to 30 characters long, consisting of letters and/or numbers.

·        Account Status The current status of the account. Statuses include Open, Closed, Liquidation, Suspended, or Treasury Suspense Account.

o      The account status defaults to Open, which allows the account to be available and active for all transactions. The other status available is Suspended.

o      See Tips & Tricks for information on restrictions that apply to statuses.

2.    Enter the following optional attributes for the account. Additional explanation of each attribute is available on the Accounts Home page.

·        Begin Date The starting date from which the account is available for the initiation of a payment request. , Performance Period A period of time between the accounts' begin date to the performance period end date within which the recipient must perform the work and incur the expenses. End Date This term applies to an ASAP Account or a payment schedule. When referring to an account end date, it is the date after which payment requests are no longer allowed, and the account status changes from Open to Suspended. When referring to a payment schedule, it is the date on which a payment schedule no longer generates payment requests. and End Date

o      If a Begin Date is entered, an End Date is required.

o      If a Performance Period End Date is entered, a Begin Date and End Date are required.

o      Although the Begin Date is an optional attribute, a value is required; therefore, the system defaults to 01/01/1001.

o      Although the Performance Period End Date and End Date are optional attributes, a value is required; therefore, the system defaults to 12/31/9999.

o      When the current cycle date Date that ASAP is open for business; set at initialization and carries forward until the next initialization. is greater than the Performance Period End Date, the system displays Error Message 9452.

·       Group ID

·       Grant(Y/N)

·       The FAIN (Federal Award Identification Number ) will be enabled and is required if the Grant is "Yes" .

·        CFDA Number The Catalog of Federal Domestic Assistance number used by a Federal Agency to indicate the agency program associated with a specific ASAP account.

o      This field is not available for 1031/LOC, Global, and Global Control account types.

·        CMIA Cash Management Improvement Act Indicator

o      This field is not available for 1031/LOC account types.

·       Funding Technique

o      Funding Technique must be entered if the CMIA Indicator is set to 'Yes'.

o      This field is not available for the 1031/LOC account type.

·       Total Estimated Grant Amount

o      This field is not available for 1031/LOC, Global, and Global Control account types.

·        Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. Payments

o      Warehoused Payments are those initiated with a settlement date This a required field that contains the date when the actual transfer of funds from ASAP to the Requestor's bank occurs. of between 2 and 32 days in the future.

o      If Warehoused Payments is set to ‘No’ on the Federal Agency Encompasses Federal Program Agencies including programs administration and funding. They are organizations that establish funds into ASAP accounts. profile, this option is not available for Regular, Control, Global or Global Control accounts.  

o      This field is not available for 1031/LOC accounts.

·        Book Entry Adjustments Allows the Payment Requestor to adjust cash on hand balances between ASAP accounts that share the same ALC/Region without making a funding request.

o      Book Entry Adjustments allow the Requestor The individual user that initiates the payment request from an ASAP account. to adjust available balances between two accounts that have the same Recipient and Federal Agency.  

o      If Book Entry Adjustments is set to ‘No’ on the Federal Agency Encompasses Federal Program Agencies including programs administration and funding. They are organizations that establish funds into ASAP accounts. profile, this option is not available for Regular, Control, Global or Global Control accounts.  

o      This field is not available for 1031/LOC account types.

·        Period Cumulative Authorized Amount The portion of the total grant amount that has been authorized by the Federal Program Agency for a designated period. Reset Information

o      The cumulative authorized amount can be tracked on a monthly The payment schedule pattern that results in a payment request generated once a month on a date indicated on the schedule. , quarterly A scheduling option for Maximum Draw; when set to Quarterly, the Maximum Draw will reset on the first business day of the following months: January, April, July, October. , or annual basis.

o      If you select an annual Reset Period, you must indicate the month in which the total is reset to zero.

·       Maximum Draw Amount Information

o      Maximum Draw Amounts are displayed for Regular, Control, and 1031/LOC account types.

o      Maximum Draw Amounts can be identified on a daily, monthly, quarterly, and total basis. If set on a quarterly basis and a Rollover Reset Quarter By designating an optional Rollover Reset Quarter, the Agency allows unused Maximum Draw amounts to carry over into subsequent quarters. On the first day of the quarter designated as the Rollover Reset Quarter the Maximum Draw amount resets to zero. is designated, the system will allow any balances outstanding from the prior quarter to “rollover” to the next quarter in all instances except the Rollover Reset Quarter.

o      The Rollover Reset Quarter can either be designated by the agency or can be left on “None.” If left on “None,” balances outstanding from previous quarters will not continue to rollover indefinitely.

o      Maximum Draw Amount information is set at the Requestor/Recipient Pair level for Global and Global Control accounts and is, consequently, not visible on this screen for these account types. See PROVIDE REQUESTOR/RECIPIENT PAIRS for more information.

·       Agency Review Criteria

o      If Set Agency Review is Yes, then the Threshold Amount and reason must be entered.

o      The Threshold Amount The amount equal to or above which a payment request is held for Agency Review. is the amount above which the payment request A request for funds initiated by the payment requestor or agency on behalf of the recipient organization. will be held for agency review. When this occurs, the agency will receive an email and/or online notification System generated message containing information regarding a specific action. .

o      The ASAP.gov The web enabled ASAP application. system will send a reminder every three business days that action is pending on payments for agency review.

o      Agency Review is set at the Requestor/Recipient Pair level for Global and Global Control accounts.

o      Agency Review is not available to the 1031/LOC Account type.

·        Automated Renewal Process by which a 1031 account automatically gets reset back to a beginning balance on a renewal basis.

o      Options for Automated Renewal Period are monthly and quarterly. If a Period is selected, an amount is required.  

o      Automated Renewal action must be certified.  The Pending Automated Renewal Criteria section is displayed if the previously defined Automated Renewal Criteria has not been certified.

o      This function is available to only 1031 accounts when the agency flag for Automated Renewal is set to 'Yes.'

3.    Define TAS details by clicking on the Define TAS Values button.

·       See the Define TAS/BETC Values section for more information.

4.    Enter Account Details for a Control or Global Control Account by clicking on the Add Details button.

·       See the Account Details section for more information.

5.    Enter Requestor/Recipient Pairs for a Global or Global Control Account by clicking on the Requestor/Recipient Pair button.

·       See the Requestor/Recipient Pairs section for more information.

6.    Click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

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