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The Certifying Officer will see the “Certify 1031/LOC Recipient Bank Information” under the Enrollment menu only if responsible for an agency that has an enrollment with at least one ‘Pending’ or ‘Active’ 1031/LOC Recipient Organization with at least one uncertified Bank Account.
A new Bank Account with the same ABA/RTN and Bank Account Number cannot be certified if another account exists with the same information. The existing Bank Account must be deleted within the same session in order to add the new account.
ASAP will not allow all Bank Accounts for an ‘Active’ 1031/LOC Recipient Organization to be deleted. If the agency wants to replace the current Bank Account, the active account must be deleted and the new account must be certified in the same session. If the agency wants to delete the recipient organization, this action must be done through the “Modify/Delete 1031/LOC Recipient Organization” selection under the Enrollment menu.
For 1031/LOC Recipient Organizations, the following organization status and CO action may help to clarify the different combinations:
o Status = 'Pending' New Enrollment (no certified Bank Accounts)
o Banking data is certified
• Status changed to ‘Active’
• RO Enrollment is complete
• Bank Accounts are ‘Active’
o Status = 'Pending' New Enrollment (no certified Bank Accounts)
o Banking data is rejected
• Status changed to 'Deleted'
• RO Enrollment is deleted
• Bank Accounts are 'Deleted'
o Status = ‘Active’ Existing Enrollment (has at least one certified Bank Account)
o Banking data is certified
• Bank Account Status changed to ‘Active’
• RO Enrollment is complete
• Bank Accounts are ‘Active’
o Status = ‘Active’ Existing Enrollment (has at least one certified Bank Account)
o Banking data is rejected
• Status stays ‘Active’
• No change to RO Enrollment
• Bank Accounts are 'Deleted'