Notifications, Reports & Inquiries

NOTIFICATIONS

Notifications are system-generated messages sent to ASAP user organizations when certain key transactions occur. Key transactions are found in authorizations, payments, accounts, and adjustments. E-mail Notifications are for information purposes and are sent to the e-mail address identified in the organization’s profile. Since the e-mail is sent to an individual user, it is the users responsibility to distribute this information within their organization when necessary. It is important that e-mail addresses remain current so that these E-mail Notifications can be delivered successfully.

Broadcast Messages are general messages to all ASAP.gov users and displayed on the Home page. An example is an announcement of a Federal holiday or a early closure notice.  Home page Messages notify selected users that items are awaiting their action and are displayed as links.  By clicking on the Home page link, the user is navigated to Step 1 of the function pending action. They are different than Broadcast Messages as they are only displayed to users qualified with certain roles (i.e., Certifying Officer The certifying officer at a Federal Agency is responsible for certifying authorization amounts, banking data, and approving user roles. To assign a Certifying Officer role, the Point of Contact must contact their servicing Regional Financial Center. ).

Online Notification Messages are for information purposes and can be retrieved by selecting “Notifications” from the drop-down list of Reports functions. This function allows the user to retrieve, view and act upon online Notifications. This is done by first specifying criteria for retrieval, choosing the individual Notification for review, and selecting the Notification message’s desired Action (Read, Unread, Delete). Notifications will remain available in both Read and Unread status until deleted from the list. When new Notifications are delivered, a Homepage Message is displayed.

REPORTS

“Predefined Reports” can be retrieved by selecting this option from the list of Reports functions. Once a Report is selected and criteria identified, it is generated and available for retrieval. Reports are retrieved by selecting “Retrieval Results” from the list of Reports functions. Reports are available in HTML, PDF, PDF-ZIP, CSV Comma separated value , and CSV-ZIP format.

Predefined Reports include the following:

 Federal Agency Encompasses Federal Program Agencies including programs administration and funding. They are organizations that establish funds into ASAP accounts. Reports

• Account Settlement Report

• Accounts with End Dates Report

• Agency Account Transaction Report

• Agency Authorization A proposed amount that increases or decreases an account's available balance. Transaction Report

• Agency Book Entry Adjustments Allows the Payment Requestor to adjust cash on hand balances between ASAP accounts that share the same ALC/Region without making a funding request. Report

• Agency Cancel Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. Authorizations Report

• Agency Comprehensive Account Report

• Agency Payment Cancellation Report

• Agency Payment Report Condensed

• Agency Payment Report Enhanced

• Agency Reconciliation Report

• Agency Warehoused Authorization Processed Report

•  ASAP ID The identifier assigned by ASAP.gov which defines the recipient organization in the system. For a Federal Program Agency, this is the Agency Location Code. Directory Report

• Cash Management Report

• Data Retrieval Report (only available in BULK DATA format)

• Debit Voucher Deposit Ticket Summary

• Debit Voucher Report

• Deposit Ticket Report

• Payment Warehouse Report

• Stale Report

•  Uncertified An authorization that is awaiting action by the certifying official before it can be applied to the account's available balance. Online Authorizations Report

• TAS/BETC Account Report

• Agency Payment Report with TAS/BETC

• Schedule Number TAS BETC Summary Report

 Requestor The individual user that initiates the payment request from an ASAP account. / Recipient The organization that is entitled to the funds. Reports

• Account Settlement Report

• Accounts with End Dates Report

• Cash Management Report

• Debit Voucher Deposit Ticket Summary

INQUIRIES

A list of Inquiries can be retrieved by selecting this option from the Inquiries function at the top of the screen. Although Inquiries are very similar to Reports, they can be more immediate. Inquiries generated in HTML format pop up in a separate browser window as soon as they are generated. Other formats of Inquiries are available by selecting “Retrieval Results” from the list of Reports functions.

Inquiries include the following:

• Account Balance Inquiry

• Account Detail Profile Inquiry

• Account Profile Inquiry

• Agency Location Code Inquiry

• Authorization Transaction Detail Inquiry

• Banking Data Inquiry

• Book Entry Adjustment Inquiry

• CFDA Inquiry

• EBT Processor Inquiry

• Federal Program Agency Inquiry

• Global Account Profile Inquiry

• Notification of Change Inquiry

•  Payment Request A request for funds initiated by the payment requestor or agency on behalf of the recipient organization. Status Inquiry

• Payment Requestor Inquiry

• Recipient Enrollment Status Inquiry

• Recipient Organization Profile Inquiry

• Recipient Organization Inquiry

• Super User Inquiry

• TAS/BETC Inquiry

• TAS/BETC Account Inquiry