INITIATING A PAYMENT REQUEST

Click below for step-by-step payment request guide

1. step 1 initiate payment request pr

2. step 2 initiate payment request pr

3. step 3 initiate payment request pr

4. step 4 initiate payment request pr

If you see “ERROR 839: No accounts found matching criteria”

If you see “Error 839: No accounts found matching criteria”, please check the recipient enrollment status inquiry under the ‘Inquires’ submenu on ASAP.gov to confirm your enrollment is complete and your banking information is active, as pictured below. If your enrollment is not complete, please complete the enrollment steps and try again after your banking information is active.

If your enrollment is complete and the banking information is active, please run the Account Profile Inquiry under the ‘Inquires’ submenu and verify the Account Status indicator is “Open” as pictured below. If the Account Status Indicator is either “Suspended” or “Closed” contact the granting federal agency to see if they will reopen your ASAP account.

To request funds to be deposited into your bank account from your ASAP.gov The web enabled ASAP application. Account, you need to select Initiate a Payment Request from the drop down menu on the homepage. Prior to requesting the payment, however, you will need to make some decisions affecting your payment.

For starters, you need to know the account(s) for which you wish to initiate the payment request. Accounts are identified by a unique combination of Federal Program Agency ( ALC /Region), Recipient ID The 7-digit identifier assigned to a Recipient Organization or Payment Requestor within ASAP. , and Account ID The ASAP account that has been setup by the federal program agency. . If you do not know the exact Account ID, ASAP.gov will allow you to retrieve a list of accounts associated with the organization(s) you have identified in Step 1. You can also enter a partial Account ID with wildcard characters to generate a list of possible accounts. The more data you enter on Step 1, the more narrow your retrieval results will be.

Next, you will need to determine the payment request type, payment method The method specified by the payment requestor that is to be used for delivery of the payment. Automated Clearing House (next day settlement) or Fedwire (same day settlement). , banking relationship, and settlement date the date the transaction was completed. . You may also want to determine whether or not you wish to use optional Remittance Codes (available to Payment Requestor only) and Requestor Reference Numbers.

Remittance Codes allow the Requestor to not only make a request at the ASAP.gov Account level or Account Detail level but to also break out each account/account detail-level draw by codes that are relevant to their organization’s internal accounting or reporting needs. The remittance codes and amounts will be passed to the Requestor’s financial institution along with the ACH payment A payment delivered through the Automated Clearing House system as the result of a payment request for settlement next or future day. in an EDI transaction set, which in turn will be passed on to the Requestor organization for automatic updating of their accounting systems. Since only the parent account IDs of Control Accounts and Global Control Accounts are sent to the financial institution with an ACH transaction, another advantage of using remittance codes (entering each Detail ID as a remittance item) is that it provides the Requestor with a means to track these payments. Remittance codes are not saved unless they are defined in a Template Way to store a subset of accounts selected, ability to specify remittance codes for ACH; can store default bank to which the payment will be delivered. .

Payment Request Type

An Individual payment Separate transfer of funds to the Requestor's bank account for each ASAP account form which funds are requested. will result in a separate transfer of funds to the financial institution for EACH draw against EACH ASAP.gov Account. All draws within an Individual payment must use the same Payment Method, banking relationship, and settlement date. Choose Individual payments if each ACH or Fedwire payment needs to appear as a separate deposit to their bank account. Additionally, you may assign a different Requestor Reference Number to each payment.

A Summary payment A summary payment allows the user to request funds from multiple ASAP accounts and receive one transfer of funds. will result in a single transfer of funds to the financial institution for DRAWS from MULTIPLE ASAP.gov Accounts. Choose Summary payments if you want to consolidate draws from several ASAP Accounts into one deposit to the bank account. A Summary payment requires all draws to use the same Payment Method, banking relationship, and settlement date. Additionally, you assign one Requestor Reference Number to the entire Summary payment.

Payment Method

If a banking relationship has been identified on the Requestor’s profile for the payment method, draws can be delivered via either Automated Clearing House (ACH) or Fedwire. Both ACH and Fedwire can use either payment request type, Individual or Summary. The settlement date is affected by the payment method that is used.

All same-day payments are made via Fedwire. There is no remittance information transmitted with each Fedwire payment. The settlement date is automatically entered by the system for Fedwire payments.

ACH payments are made via the Automated Clearing House in the Corporate Trade Exchange ( CTX Corporate trade exchange which supports the transfer of funds (debit or credit) within a trading partner relationship. ) format. All ACH payments made via ASAP.gov can carry detailed remittance information in the addenda of the CTX payment record. The remittance information allows for the identification of each draw from each ASAP Account A "pot of money" comprising the ACH payment. The remittance information is carried in a complete EDI transaction set (ANSI X12 820, version 3040) which can be processed electronically.

Banking Relationship

A predefined banking relationship must be indicated on the payment request. Requestors have the capability to select one of up to four ACH or one of up to four FEDWIRE bank accounts when making a payment request. The multiple relationships are only available and will only appear when multiple banking information has been supplied in your profile. Payment Requestors submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. bank enrollment forms to the servicing RFC to establish up to four (4) ACH banking relationships and up to four (4) Fedwire banking relationships for use in routing funds requested in ASAP.gov.

Settlement Date

As mentioned above, the settlement date is affected by the payment method chosen. Approved Fedwire payments settle immediately. Approved ACH payments settle the same business day (if less than $1M and requested prior to 4:30 pm Eastern)  A calendar date that ASAP is open for business.or up to 32 days in the future (if allowed by the Federal Agency).  If the ACH payment does not meet the criteria above, then the earliest it can settle is the next business day.

All payment requests in ASAP.gov are approved or rejected An authorization that has been declined by the certifying official. immediately by ASAP.gov unless they are subject to Agency Review Allows the agency to set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for Agency Review. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by your agency. . The available balance of each ASAP.gov Account affected is decreased by the amount of the request as soon as the request is approved (posted) by the system, even though the actual transfer of funds may occur the next business day or later.

Fedwire – Same Day Settlement

Funds transferred via Fedwire settle at the financial institution within minutes after your request is made and approved. You may request same-day payments from 8:00 am through 6:45 pm Eastern Time.

Note: The financial institution will charge a fee to the to receive Fedwire payments. Please make sure that the Requestor is willing to incur this cost if you are requesting a Fedwire payment on the Recipient’s behalf. Summary Payment request using Fedwire is intended to reduce your costs.

ACH - Same Day or Future Day Settlement

You can request funds to settle on the same business day (if less than $1M and requested prior to 4:30 pm Eastern) after your request us made and approved using ACH. Another option with ACH is to request future-day payments for settlement at the financial institution up to 32 calendar days from the date of the request. This option is available to the Requestor if the Federal Agency allows Warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. payments.

You may request ACH payments from 8:00 am through 11:59 pm Eastern Time. Non-Same Day ACH payments settle at 8:30 am on the business day you selected for settlement.  

Payment Threshold Designations

A Federal Agency can use one or both of these functions to manage their accounts, and Requestors may encounter these thresholds when making payment requests. Email messages will be sent to the Requestor when Maximum Draw The maximum amount that can be drawn from an Account Detail over the life of the account. and/or Agency Review Criteria functions are invoked.

Maximum Draw Amount: The Federal Agency has the option of setting thresholds that designate daily, monthly The payment schedule pattern that results in a payment request generated once a month on a date indicated on the schedule. , quarterly A scheduling option for Maximum Draw; when set to Quarterly, the Maximum Draw will reset on the first business day of the following months: January, April, July, October. and/or total maximum draw limits for some or all of your accounts. The ASAP system will reject any payment requests made for an amount in excess of the limit. The Maximum Draw feature should be used with Global and Global Control Accounts to control the draws, as Requestors are not able to see the available balance with these types of accounts.

Agency Review Criteria Prompt: The Federal Agency may set a threshold to specify that requests at or above a certain dollar amount for selected accounts be forwarded for AGENCY REVIEW. The threshold can apply to a single account, all the accounts for a single Recipient Organization, or all the accounts established by the Federal Agency. When a payment request is made which is equal to or greater than the threshold, the payment will be held and will not affect account balances until the Federal Agency either approves or rejects it. The amount of an approved request can also be modified by the agency. It is advisable that this feature be used only as a last resort in order to control draws by a Requestor. 

USING A PAYMENT SCHEDULE

For payment requests that occur on a regular schedule, the Requestor has the option to CREATE A PAYMENT SCHEDULE. For a specific account, this function allows you to schedule a recurring Individual ACH payment for delivery on a weekly The payment schedule pattern that results in a payment request generated once a week on a day indicated on the schedule. or monthly basis. Payment schedules can be modified.

USING A PAYMENT TEMPLATE

ASAP.gov offers the option make a PAYMENT REQUEST USING A TEMPLATE which provides quick access to selected accounts. A template is a custom grouping of accounts and account details built and maintained by the Requestor. Templates may contain accounts for multiple recipients and agencies and may contain Remittance Data Includes header guide, remittance code, remittance amount. .

RETURNING AN ACH PAYMENT

The Return ACH Payment function allows a Recipient Organization to return the full or partial amount of an Automated Clearing House (ACH) payment previously received from ASAP. By initiating a payment return, the Recipient Organization requests that the U.S. Treasury Department initiate an ACH debit An ACH Debit is a Recipient Organization initiated return of funds to ASAP through the ACH system. In ASAP, we refer to the ACH Debit as a "Return Payment." By initiating an ACH Debit, the user is requesting ASAP to debit the user's bank account for an amount that user wants to return to an ASAP account. The result of an ACH Debit is that funds are returned (i.e. credited) to the ASAP Account and the user's bank account is debited. against the bank account to which the original payment settled, resulting in a decrease to the organization’s bank account and a corresponding increase to the ASAP account’s available balance.

FEDERAL AGENCIES AS REQUESTORS

A role may be established to allow a Federal Agency official to initiate payment requests on behalf of a recipient organization. The same procedures as described above apply with a few exceptions. Federal Agencies cannot add remittance data to a payment request or create a payment schedule Action taken by a payment requestor to provide instructions that will initiate payment requests for the same amount with multiple settlement dates. or template. Additionally, if a payment request was initiated in error by a Federal Agency, it must be cancelled and re-initiated since the agency does not have access to modify a payment request.