On the Main Menu bar, The AO selects “Add Users and Roles – Organizations Pending Enrollment” from the Enrollment tab. If an organization’s enrollment is still pending and the AO needs to modify or delete a user, “Modify/Delete Users and Roles – Organizations Pending Enrollment” would be selected from the Enrollment tab.

Select Recipient Organization

If visible, select the specific Recipient Organization for which users will be defined. This step appears when an Authorizing Official is responsible for multiple Recipient Organizations. If this option is not displayed, continue with the actions noted below.

Step 1 – Enter User Information

HELP FOR THIS STEP

1. Enter user's information. Required fields are indicated by an asterisk and include the following:

• First Name - Individual's first name

• Last Name - Individual's last name

• Organization Name - this information is carried forward from when the new organization was initiated.

• Mailing Address 1 - first line of mailing address (usually the street address) which is carried forward from the initiation step.

2. Indicate whether the address is U.S. or international. The information is carried forward from the initiation.

Note: Information carried forward can be updated.

3. Click on one or more of the roles for this individual.

4. Click Continue.

Note: If the user you are adding is already an ASAP.gov The web enabled ASAP application. user, ASAP.gov will refresh the screen and give you the opportunity to select this user. If this is not the same individual, you will need to update the email address of the new user with correct information.

Step 2 – Review User Information

HELP FOR THIS STEP

1. Review user(s) for role and make changes, if necessary.

Note:

• The Payment Requestor A person or back office system that has the authority to initiate as well as cancel payment requests. role also includes Inquiry access.

• You can remove a user by clicking the Remove Row icon that corresponds to this user.

• If the user is new to ASAP.gov, you can modify this user's information by clicking the Edit icon that corresponds to this user.

• You can add another user by clicking the Add Another button which returns you to Step 1 Continued. When you return to Step 2, the new user will then be displayed for review.

2. Click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

Step 3 – User Enrollment Confirmation

HELP FOR THIS STEP

This step is the receipt of a confirmation System generated message that is displayed in response to an action. that your transaction has been posted. There are no additional actions required on this step, however, the following are options available to you:

• Print a copy of the Confirmation

Note:

o All Recipient Organization users are listed with the ones updated showing the modifications in their updated profile. The Action column will indicate "Modified User/Role."

o You may print a copy of this page by clicking the Printer Friendly button that displays a .PDF version of this page (you must have Adobe Acrobat reader installed on your computer in order to view).

• Perform another transaction as the current user by selecting an action from the header.

• Logoff as the current user.

Note: The new payment requestor will receive an email notification but will not be able to request payments until the enrollment process is complete and the agency creates and funds the organization’s accounts. Additionally, the enrollment process is not complete until the Authorizing Official has defined the Recipient Organization and the Financial Official has added the banking data.

HOW DO I

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