A Recipient Organization has completed its enrollment process and is active in the ASAP.gov system. These procedures describe the steps required to add another user to an active organization.
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PROCEDURESAO Adds Users to Enrolled Organization |
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A Recipient Organization has completed its enrollment process and is active in the ASAP.gov system. These procedures describe the steps required to add another user to an active organization. |
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On the Main Menu bar, The Authorizing Official (AO) selects “Add Users and Roles – Enrolled Organizations” from the Enrollment tab. To modify or delete existing users for an active organization, select “Modify/Delete Users and Roles – Enrolled Organizations” from the Enrollment tab.
If visible, select the specific Recipient Organization for which officials will be added. This step appears when an Authorizing Official is responsible for multiple Recipient Organizations. If this option is not displayed, continue with the actions noted below.
This step displays the current users and their roles for the selected organization. After reviewing, click Continue.
1. Enter user's information. Required fields are indicated by an asterisk and include the following:
• First Name - Individual's first name
• Last Name - Individual's last name
• Organization Name - this information is carried forward from when the new organization was initiated.
• Mailing Address 1 - first line of mailing address (usually the street address) is carried forward from the organization profile.
2. Indicate whether the address is U.S. or international and enter remaining information.
Note: Mailing address and phone information are carried forward from the organization profile and can be updated.
3. Click on the role for this individual.
Note: The Payment Requestor role also includes inquiry.
4. Click Continue.
Note: If the user you are adding is already an ASAP.gov user, ASAP.gov will refresh the screen and give you the opportunity to select this user. If this is not the same individual, you will need to update the email address of the new user with correct information.
1. Review user(s) entered on Step 1 for correct name and assigned role and make changes, if necessary.
Note:
• The Payment Requestor role also includes Inquiry access.
• You can remove a user by clicking the Remove Row icon that corresponds to this user.
• If the user is new to ASAP.gov, you can modify this user's information by clicking the Edit icon that corresponds to this user.
• You can add another user by clicking the Add Another button which returns you to Step 1 Continued. When you return to Step 2, the new user will then be displayed for review.
2. Click Add Another to designate additional officials or click Submit .
Note: An organization must have at least one official designated for Head of Organization, Authorizing Official, Financial Official, and Point of Contact before you can submit.
This step is the receipt of a confirmation that your transaction has been posted. There are no additional actions required on this step, however, the following are options available to you:
• Print a copy of the Confirmation
Note: You may print a copy of this page by clicking the Printer Friendly button that displays a PDF version of this page (you must have Adobe Acrobat reader installed on your computer in order to view).
• Perform another transaction as the current user by selecting an action from the header.
• Logoff as the current user.
Note: The new payment requestor will receive an email notification .
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