Book Entry Adjustments

Step 2 of 4

Enter Adjustment Transactions

Purpose of Step

This is the second step in the process of performing an adjustment transaction. On this page, you will enter the amount to be adjusted between ASAP Accounts.

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Actions for this Step

1.    Enter an optional Adjustment Reference Number An optional field where a unique identifier may be assigned by the individual making a book entry adjustment. and Adjustment Reason An optional field where a description or other annotation may be assigned by the individual making a book entry adjustment. .

·       For the desired account(s), enter the amount by which the available balance The ASAP Available Balance shows the amount available for draw from an ASAP account. This may be equal to or less than the ASAP Account Balance. The available balance does not include return payments that are in a "frozen" state. will be decreased or increased.

o      For accounts being decreased, the resulting available balance must be greater than zero.

o      For accounts being increased, the Cumulative Authorized Amount must be greater than the sum of the Increase Amount + Available Balance + Pending & Frozen ACH Debits + Pending & Warehoused Payment Requests. Perform an Account Statement Inquiry to identify warehoused Held after hours for further processing to the next step of it's cycle initialization on the next cycle date. payments ( status The current status of the authorization. of 'W'). Perform an ACH Debit History inquiry to identify ACH debits (beginning with the most current 5-day date the date the transaction was completed. range and working backwards in 5-day increments)

·       Multiple accounts can be adjusted as long as the net decrease amount is equal to the net increase amount.

·       A summary table will identify the total items Total number of Accounts or Account Details contained within a payment request. being adjusted as well as the total decreases and increases (which should net zero).

2.    If there is more than one page of accounts, you may click on corresponding pages in order to find the specific account(s) you wish to adjust.

3.    Click Continue.

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