On the Main Menu bar, The Head of Organization (HOO) or Re-delegated Head of Organization (RHOO) selects “Add Officials” from the Enrollment tab.

Select Recipient Organization

If visible, select the specific Recipient Organization for which officials will be approved or modified. This step appears when a HOO or RHOO is responsible for multiple Recipient Organizations. If this option is not displayed, continue with the actions noted below.

STEP 1 - Review Existing Officials

HELP FOR THIS STEP

This step displays the current officials and their roles for the selected organization. After reviewing, click Continue.

STEP 1 Continued – Enter Recipient Organization Official

HELP FOR THIS STEP

1. Enter official's information. Required fields are indicated by an asterisk and include the following:

• First Name - Individual's first name

• Last Name - Individual's last name

• Organization Name - this information is carried forward from when the new organization was initiated.

• Mailing Address 1 - first line of mailing address (usually the street address) which is carried forward from the Recipient Organization profile.

2. Indicate whether the address is U.S. or international.

Note: The information is carried forward from the Recipient Organization profile and can be updated.

3. Click on one or more of the roles for this individual.

4. Click Continue.

Note: If the official you are adding is already an ASAP.gov user, ASAP.gov will refresh the screen and give you the opportunity to select this user. If this is not the same individual, you will need to update the email address of the new user with correct information.

STEP 2 - Review New Official(s)

HELP FOR THIS STEP

1. Review official(s) entered on Step 1 for correct name and assigned role and make changes, if necessary.

Note:

• An individual can be deleted by clicking the corresponding X in the Remove Row column. If this was a new user to the ASAP.gov system, this action will permanently remove this individual.

• An individual's profile can be updated by clicking the 'Edit Details By clicking the Details icon, the Reviewer is presented with additional information plus each individual item in the payment request. ' icon if they have not already been approved by the Head of Organization.

2. Click Add Another to designate additional officials for remaining roles or click Submit A utility in ASAP.gov generally associated with a set of more than one enterable field. These fields may be user-specified selection criteria or fields filled in as part of an online transaction such as a payment request. By clicking 'Submit' the user sends the set of data elements for system action to advance directly to the next step in the business process flow. For example, the user may fill in a set of selection criteria and then 'submit' the criteria to retrieve the data. .

STEP 3 - Officials Enrollment Confirmation

HELP FOR THIS STEP

This step is the receipt of a confirmation System generated message that is displayed in response to an action. that your transaction has been posted. There are no additional actions required on this step, however, the following are options available to you:

• Print a copy of the Confirmation

Note: You may print a copy of this page by clicking the Printer Friendly button that displays a .PDF version of this page (you must have Adobe Acrobat reader installed on your computer in order to view).

• Perform another transaction as the current user by selecting an action from the header.

• Logoff as the current user.

Note: The new official(s) will receive an email notification System generated message containing information regarding a specific action. .

HOW DO I

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