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AS THE HEAD OF ORGANIZATION HOW DO I? |
As the Head of Organization, you are responsible for approving and rejecting all officials for your recipient organization. As an option, you may designate a Re-delegated Head of Organization to act on your behalf. The designation of the Officials for your organization is done by your organization's Point of Contact based on your instructions.
As a Re-Delegated Head of Organization you can approve or reject Authorizing Officials, Financial Officials, and Points of Contact. Only the Head of Organization may approve new Re-Delegated Heads of Organization.
The responsibilities for each official are described below:
Head of Organization - is the management official at the Recipient Organization who establishes the authority for the organization to use ASAP.gov . The Head of Organization has the authority to designate, approve, and reject any Officials. Only one person may be designated as the Head of Organization at a time.
Re-delegated Head of Organization - is the person that can act on behalf of the Head of Organization to designate, approve, or reject additional Authorizing Officials, Financial Officials, and Points of Contact. The Re-Delegated Head of Organization cannot approve additional Re-Delegated Heads of Organization.
Authorizing Official - is the person who will be asked to complete the Recipient Organization's basic information and designate users (i.e. payment requestors and inquirers) who will need access to ASAP.gov.
Financial Official - is the person responsible for accurately defining the bank account(s) for the recipient organization to which payments drawn from ASAP.gov will be deposited.
Point of Contact - is the person who will define and update the recipient organization officials.
You may designate one person to act as all officials or multiple people for each official's role. The Head of Organization can only be assigned to one person at a time within an organization. Your officials can reside at a different recipient organization, such as the State Treasurer's Office. If the officials reside at a different organization, you are still responsible for identifying those individuals.
ALL USERS MUST COMPLETE THEIR ASSIGNED TASK WITHIN 45 DAYS FROM BEING NOTIFIED BY ASAP.GOV. IF YOU DO NOT TAKE ACTION WITHIN 45 DAYS, THE ENROLLMENT FOR YOUR RECIPIENT ORGANIZATION WILL BE CANCELED, AND THE RECIPIENT ORGANIZATION WILL NOT BE ABLE TO DRAW FEDERAL FUNDS FROM ASAP.GOV.
HOW DO I POINTERS
How do I designate someone to act on my behalf in approving officials.
For a new Recipient Organization, the Point of Contact can add an individual to be the Re-delegated Head
of Organization (RHOO). Once this individual has been approved, all Head of Organization approvals can be performed by the RHOO. For an active organization, you can add the RHOO via the “Add Officials” option.
How do I add officials to a new organization?
The Point of Contact (POC) has the responsibility to add officials when the organization is in pending status . Once it is active, the Head of Organization can add new officials, however, the POC must perform all modifications to the roles.
How do I update the profile of a new official that I am adding?
If the individual you are adding is a new user to ASAP.gov and/or has not yet been provisioned in the TWAI, i.e. reset their password and answered their authentication questions, you can edit their profile via the Edit Details icon on the Review step of “Add Officials.”
PROCEDURES FOR APPROVING OFFICIALS
PROCEDURES FOR MODIFYING OFFICIALS