ASAP Help
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PROCEDURES HOO Approves Officials |
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This is the third step in the process of enrolling a new Recipient Organization in ASAP.gov . The Head of Organization (HOO) has received an email notification that a new organization is being enrolled that that he/she has been designated as the Head of Organization. Action must be taken within 45 days. On the Main Menu bar, The HOO selects “Approve Officials” from the Enrollment tab. |
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If visible, select the specific Recipient Organization for which officials will be approved or modified. This step appears when a Head of Organization is responsible for multiple Recipient Organizations. If this option is not displayed, continue with the actions noted below.
1. Review officials and update roles, if necessary.
Note:
• A user's profile is available by clicking the link from the user's name .
• A single official can be assigned multiple roles.
• Additional roles can be added to an official by clicking the un-checked box corresponding to the desired role.
• Roles can be removed from an official by clicking the checked box corresponding to the role to be removed.
2. In the Action column, select Approve or Reject for each official.
Note: A new organization must have at least one official designated for every role, except the Re-Delegated Head of Organization.
3. Click Submit.
Note: If the process to approve officials is going to take more than the stipulated time, an intermediate screen will be displayed which gives the opportunity to wait for the confirmation screen or to exit and return to the Home page. If “wait” is selected, the page will refresh every 10 seconds until all processes are successfully completed.
This step is the receipt of a confirmation that your transaction has been posted. There are no additional actions required on this step, however, the following are options available to you:
Print a copy of the Confirmation
Note:
The Confirmation Number is made up of the Agency Location Code, Recipient Organization ID , and date & time stamp.
You may print a copy of this page by clicking the Printer Friendly button that displays a .PDF version of this page (you must have Adobe Acrobat reader installed on your computer in order to view).
Perform another transaction as the current user by selecting an action from the header.
Logoff as the current user.
Note: Once approved, the new officials will receive an email notification and have 45 days to perform their enrollment tasks. If this does not occur within the required timeframe, the POC, HOO, and RHOO, if applicable, will be notified.
See procedures for Authorizing Official Defines Recipient Organization Information, Authorizing Official Defines Users and Roles, and Financial Official Adds Banking Information for the next steps in the enrollment process.
