As the Point of Contact, you are responsible for naming your organization's officials. These officials include the following roles: Head of Organization, Re-delegated Head of Organization, if applicable, Authorizing Official the individual responsible for defining and maintaining the Recipient Organization information, including the individual(s) who will have access to perform payment requests for the organization. , Financial Official, and additional Point of Contacts. Once you have named the officials, the Head of Organization must approve all Officials before they become effective. The responsibilities of each official are described below:

Head of Organization - is the management official at the Recipient The organization that is entitled to the funds. Organization who establishes the authority for the organization to use ASAP.gov The web enabled ASAP application. . The Head of Organization has the authority to designate, approve, and reject any Officials. Only one person may be designated as the Head of Organization at a time.

Re-delegated Head of Organization - is the person that can act on behalf of the Head of Organization to designate, approve, or reject additional Authorizing Officials, Financial Officials, and Points of Contact. The Re-delegated Head of Organization cannot approve additional Re-delegated Heads of Organization. Only the Head of Organization may approve.

Authorizing Official - is the person who will be asked to complete the Recipient Organization's basic information and designate users (i.e. payment requestors and inquirers) who will need access to ASAP.gov.

Financial Official - is the person responsible for accurately defining the bank account(s) for the recipient organization to which payments drawn from ASAP.gov will be deposited.

Point of Contact - is the person who will define and update the recipient organization officials.

You may designate one person to act as all officials or multiple people for each official's role. The Head of Organization can only be assigned to one person at a time within an organization. Your officials can reside at a different recipient organization, such as the State One of fifty entities that are the United States of America.This also includes its territories. Treasurer's Office. If the officials reside at a different organization, you are still responsible for identifying those individuals.

ALL USERS MUST COMPLETE THEIR ASSIGNED TASK WITHIN 45 DAYS FROM BEING NOTIFIED BY ASAP.GOV. IF YOU DO NOT TAKE ACTION WITHIN 45 DAYS, THE ENROLLMENT FOR YOUR RECIPIENT ORGANIZATION WILL BE CANCELED, AND THE RECIPIENT ORGANIZATION WILL NOT BE ABLE TO DRAW FEDERAL FUNDS FROM ASAP.GOV.

To begin the enrollment process for your officials, you will need the following required information for each official:

• First, Middle and Last Name

• Title

• Mailing Address

• Email Address

• Telephone number

• Official's Role

If you are not the appropriate person to act as the Point of Contact continue until you get to the "Verify Point of Contact and Organization Information" screen.

HOW DO I POINTERS

How do I update the profile of an existing official?

As the Point of Contact, you can modify the official’s role but not his/her profile. This can only be done by the official through “Modify My Information.”

How do I update the profile of a new official?

If the individual you are adding is a new user to ASAP.gov and/or has not yet been provisioned in the TWAI, i.e. reset their password and answered their authentication questions, you can edit their profile via the Edit Details By clicking the Details icon, the Reviewer is presented with additional information plus each individual item in the payment request. icon on the Review steps.

How do I delete the existing Head of Organization?

An organization must always have at least one Head of Organization (HOO). The Point of Contact can replace the HOO by selecting “Replace Head of Organization” from the Enrollment drop down menu. The existing HOO will be automatically deleted once the new HOO is defined.

How do I find the status The current status of the authorization. of a new organization’s enrollment?

Select “Recipient Enrollment Inquiry” from the Inquiries drop down menu. This will identify the status of each step in the enrollment process and whether this organization is active Indicates that a Requestor or Recipient is available to take action within the ASAP.gov system. or still pending.

How do I modify an official’s role when the checkboxes aren’t active?

In order to make the checkboxes available, you must first select “Modify” on the Action drop down menu.

PROCEDURES TO ADD OFFICIALS TO PENDING ORGANIZATION

PROCEDURES TO MODIFY/DELETE OFFICIALS OF PENDING ORGANIZATION

PROCEDURES TO ADD OFFICIALS TO ENROLLED ORGANIZATION

PROCEDURES TO MODIFY/DELETE OFFICIALS OF ENROLLED ORGANIZATION

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